53 Best AI Productivity Tools of 2023
We all know that productivity is one of the most important things in our lives. It is the key to success.
There are a few AI tools that have been created to help with productivity. They can do things like schedule meetings, write emails, and organize your inbox. For example, AI-powered voice recognition software will be able to transcribe conversations with a high level of accuracy.
In this article, I will talk about some of the best AI apps and tools. These tools are sure to help you increase your productivity tenfold!
What are the Best AI Productivity Tools?
There are many AI technology tools that can help you boost your productivity in a number of ways. Some of these tools are designed for a specific task while others try to cover a diverse range of tasks.
Disclosure: Some of the links in this article may be affiliate links, which provide $$$ to me at no cost to you if you decide to purchase the tool.
Best AI Tools for Content Creation
Check out my post for a more detailed review of AI writing tools.
Scalenut is a content writing platform that uses AI to generate content. It has been developed with the aim of helping companies to save time and money by not having to hire full-time writers.
AI-powered Scalenut can generate content for any industry, which means that it can be used by marketing agencies, digital marketing agencies, and even small businesses.
It helps you to find relevant information about your industry, company or product.
The main idea behind Scalenut is to save your time by automating the process of finding the right information, so you can focus on what matters most – writing.
If you want SEO and content creation in one tool, definitely check out Scalenut.
Jasper, formerly known as Jarvis, is a blogging and writing AI that helps professionals to automate their blog posts and articles. It is an AI that can write content for you at scale. Jasper gives you the opportunity to focus on what you do best – content ideas and creativity.
Jasper blogging and writing is a tool that can generate content at scale for you so you don’t have to waste time on skillsets that you don’t have. Or it can be used by any blogger or content writer who wants to produce more posts without spending time on the non-creative aspects of blogging.
Rytr is an AI-powered content writing platform that helps you generate content for any niche, at scale.
It was created with the aim to provide them with an affordable solution that would help them get more traffic on their websites without having to hire expensive writers.
It uses machine learning algorithms to find the best words and phrases to create stories. It uses machine learning to understand the context of the article and generate relevant ideas for the writer.
Rytr’s AI assistant can be used to generate content for a specific topic or niche, or all kinds of content for clients that need it.
CopyAI is a content-generating software that can be used for businesses to automate the process of generating high-quality copy. It’s a platform that helps you to create content for your business, blog, social media, and more.
It has been trained on over 100 million words of content, so it can learn how to write as humans do – by reading and listening to what they produce.
Its main purposes are:
- To help businesses save time and money by automating the process of generating high-quality copy, and
- To provide businesses with a content generator that is more reliable than human writers.
Article Forge is a platform that provides content writers with the ability to generate articles in seconds. It can be used by anyone, from students to startup CEOs.
This program generates text based on user input parameters. It can generate content for any given topic, and it does so at scale, which means it can produce thousands of articles in a matter of seconds.
You can use it for generating blog posts, product descriptions, or webpages.
The platform is designed to be easy-to-use for non-technical people and it has an intuitive interface. Article Forge can generate articles in any language.
GetGenie is an app that works right within your content management system (if you use WordPress) to help you optimize and write SEO content.
AI Writer is a content generation platform that uses state-of-the-art AI writing models to generate articles from just a few keywords.
The company’s AI writer is trained on the latest research in natural language processing, machine learning, and deep learning to produce high-quality content.
It works by using natural language processing to read your content and suggest improvements. The AI program analyzes your writing and determines what words, phrases, and sentences need to be changed or improved.
Copysmith is a content automation software that lets you create, manage and publish content on the web. A user can use this tool to generate blog posts, articles, infographics or even social media posts.
All you have to do is set up your Copysmith account with all your preferences and it will take care of the rest for you.
The main advantage of using Copysmith is that it saves time for people who are not skilled writers or are very busy with their work.
It also saves time for businesses by automating their content marketing efforts without compromising the quality of the generated content.
WriteSonic is an open-source web application that can be used to generate content for websites and blogs. It was built using the Node.js framework and is powered by the markdown syntax.
The tool has been designed with the help of human copywriters to understand what they need and use their skills in a more efficient way. It works by getting rid of writer’s block and generating ideas for new topics at scale.
The content generated by WriteSonic is SEO-friendly and can be customized according to the needs of the user.
The interface is very easy to use and it doesn’t require any programming or design skills.
Peppertype is a simple, yet powerful AI-powered content creation tool that helps you create engaging content in minutes.
It’s built around the idea that good writing is not about how much you know, but how much you care. That’s why Peppertype focuses on two things:
- Making it easy to write great content.
- Helping you find your voice.
For those who are not technical savvy, Peppertype might be a little too complicated to use. But if you have someone in your team who can work on it, it will save you a lot of time and efforts.
Ink for All
Ink for All has a well-designed user interface that offers paraphrasing, AI writing, and SEO. If you want an all in one tool, this is one to try out!
Closers Copy is a rare AI writing software that does not use GPT-3, a machine learning model that many of the other solutions favor. They have their own proprietary model that they built off of marketing copy.
Frase is an AI writing assistant that is increasingly getting popular in the workplace. Some companies use it when they need to generate content for a specific topic or niche. While digital agencies use it to generate all kinds of content for their clients.
It’s a very useful tool for digital agencies and startups who need to generate content on a regular basis.
Powered by artificial intelligence, Frase offers a wide range of content generation capabilities. The software has been able to use machine learning algorithms to produce high-quality articles in just seconds.
AdZis is an AI tool specifically designed for e-commerce. If e-commerce isn’t your niche, don’t use them. But if it is, definitely check them out since it’s a tool specifically catered to your needs.
Neural Text is a content tool that can generate quality text to help with any human-generated content needs. It can be used for writing blog posts, social media posts, email newsletters, and much more.
It is an AI-driven software that can generate language for any given topic.
The neural text works by using neural networks to generate sentences based on a topic, which can be anything from art to science.
The software learns how to create text by analyzing millions of texts in different languages, so it knows what words are used together in general.
ProWritingAid is an AI-powered writing assistant that helps writers with generating content ideas.
Best AI Proofreaders
QuillBot is an outstanding proofreading, paraphrasing, and writing tool. It checks your grammar, plagiarism, and helps you summarize content when you need. After using it myself, I actually like it better than the super popular, Grammarly.
Grammarly is an online writing tool that checks for grammar, spelling, and punctuation errors. It provides a number of features to improve the quality of a written work.
It has a built-in dictionary and it can check for more than 250 types of errors, including spelling, grammar, punctuation, word choice, and style.
In addition, it provides a number of features to improve the quality of a written work such as plagiarism checker, vocabulary enhancement suggestions, word choice suggestions, etc.
Grammarly has many benefits to users such as saving time on editing and improving their writing skills.
This software is able to generate content for any type of website, including blogs, articles, reviews, and more.
Best AI Summarization Tools
Study Crumb: Summarizer
Study Crumb offers several FREE tools to help writers work faster. One of them is their summarizing tool to help you condense a lot of material down into its key ideas.
Genei is a summarization tool that summarizes articles, videos, and other content in an easy-to-read format. It highlights the important parts of the article and only includes the necessary details to keep the reader engaged.
Summarization is a very popular use case for AI writers because it helps save time when you are trying to read through all of your daily newsfeeds. Genei does this by pulling out key points from an article and organizing them into a short summary that can be consumed in just minutes.
The Genei summarizer can be accessed through a web browser and it supports multiple languages, including English, French, Portuguese, and Spanish.
Best AI Design Tools
Beautiful.ai is a presentation maker that helps you make presentations in minutes. It designs for you, so you can focus on what really matters: your content and your message.
Beautiful.ai allows you to create a stunning presentation in minutes by using its library of templates and layouts, or by using your own design elements from Photoshop or Sketch.
You can also use its library of fonts or import your own fonts from Typekit.
The whole process is super easy: just drag and drop your images from Photoshop, add text with their simple editor, and export to PDF or PowerPoint file with just one click!
Design Beast is an online software that offers both graphic design and video animation tools. You can create your own designs or use templates to get started quickly. Design Beast also has a wide range of effects and animations to choose from.
It offers both free and paid service.
Adobe Express is a cloud-based platform that helps people create content. It has a range of templates for various purposes and it also has a library of graphics and images.
It can be used to create videos, presentations, social media posts, and much more.
The Spark platform offers free access to its tools for all kinds of users including bloggers, marketers, designers, students, and educators.
The only downside is that the free version limits the number of projects one can work on at any given time.
Design Evo is a logo creation tool that allows you to create professional logos fast. With thousands of templates and resources, you aren’t starting from scratch.
Best AI Tools for HR and Business Management
Zenefits is an all-in-one HR platform software that helps with the management of benefits, payroll, and human resources. This includes health insurance, retirement plans, paid time off (PTO), and more.
They also help with the onboarding process by providing templates for new hires to fill out paperwork in order to start working at a company.
Zenefits provides an intuitive platform to help companies save time and money by cutting the time spent on administrative tasks in half.
It also offers 24/7 customer service and support so you can always count on them when you need them most.
YVA.ai is a leadership platform that provides companies with the insights they need to improve the overall experience of their employees and increase their productivity, as well as optimize relationships between managers and employees.
The platform is based on a data-driven approach that analyzes feedback from employees, managers, customers, and other stakeholders in real-time to provide insights into trends, best practices, and opportunities for improvement.
This way YVA can help organizations reduce turnover rates and boost employee engagement and retention rates by identifying the root causes of employee dissatisfaction at an early stage of an issue or problem.
Best AI Tools for Marketing & Sales
SurferSEO is a web-based SEO tool that provides a comprehensive set of SEO features. It is a must-have for any digital marketing agency or individual with an online presence.
Its comprehensive set of SEO features is both easy to use and powerful. It includes site audit, keyword research, competitor analysis, backlink analysis, onsite optimization and more.
It also has a handy reporting feature that allows you to track your progress over time and benchmark against your competitors.
SurferSEO also offers a free trial so you can see if it is the right fit for your needs before committing to anything.
Outranking is a content and SEO builder that offers a free version for any user. It has an intuitive interface and offers many features for users to create high-quality content.
Outranking is the perfect tool for beginners who want to create their own website without any coding experience. The app lets you build your website with just a few clicks – it’s that easy!
Outranking also provides professional templates, so you can start building your site right away without any design skills. And if you’re feeling creative, Outranking also lets you customize every element of your site, from colors and fonts to page layouts and menus.
Sapling doubles the response time for customer-facing teams. It can be used as a customer service tool, a sales tool, and an internal collaboration tool.
It is a chatbot that can help with day-to-day interactions, such as scheduling meetings and responding to customer inquiries.
The idea for the sapling came from the need for more efficient customer service in a rapidly changing tech industry. With Sapling, you can respond to customers faster than ever before.
It also has its own app for users who want a more customized experience or prefer an interface other than chat apps.
Growbots is a chatbot that helps companies grow their businesses by providing them insights on how to improve their marketing and sales performance.
This AI technology allows companies to automate their marketing process and increase the number of leads they generate.
Growbots helps sales teams find the right prospects, send them personalized emails, and follow up with them at the right time.
It provides intelligent automation and insights to grow your pipeline faster. With its drag-and-drop interface, you can easily create and send emails. It also has built-in analytics that gives you insights into your email performance, so you can optimize your campaigns to get better results.
On-Page.ai is a web-based SEO tool that helps companies with their on-page optimization. It can be used by digital agencies, marketing managers, content writers, and SEO specialists.
This tool helps users in two ways: it provides them with instant feedback on how to improve the quality of their content and it automatically generates new content ideas for them.
The software analyzes the content of a given page, identifies its strengths and weaknesses when it comes to SEO, and provides recommendations for improvement.
It also suggests new topics for posts or articles based on what is currently trending in social media.
You can use WriteCream as a content writing assistant to help you with your outreach emails. It will generate personalized emails for us and we just need to fill in the blanks.
WriteCream will generate personalized emails for you and all you need to do is fill in the blanks.
WriteCream’s personalization is based on the recipient’s behavior, which is tracked by the platform in order to determine how they are most likely to respond.
The more data that is collected, the better results will be generated.
Ocoya is a marketing platform that helps you create, schedule, and analyze your content quicker. It is one of the best content marketing tools for content marketers.
It has a drag-and-drop editor where you can easily create your posts, pages, and social media posts. You can also use their library of images to make your post more appealing to the reader.
The platform is designed to help marketers, business owners, and entrepreneurs to do more with less time.
It allows them to manage all of their content in one place, publish it on the right channels at the right time and measure its performance.
ManyChat is a chatbot service that allows users to create chatbots with no coding skills. It provides all the tools and features needed for chatbot creation, including analytics and integrations.
It is not just about sending out messages to the audience, but also allows you to have conversations with them.
It can be used for customer service, lead generation, and many other purposes.
ManyChat is an AI-powered chatbot service that helps businesses engage with their customers on Facebook Messenger.
It was launched in 2015 and has since been used by over 10,000 companies worldwide, including Airbnb, General Electric, and Unilever.
WriterZen is a tool that takes care of the difficult, time-consuming task of keyword research for you.
It can be used by content writers to generate relevant content ideas and topics that are in demand by the target audience.
WriterZen is an AI-powered assistant that helps you with your writing process.
It gives you access to a database of over 1 billion keywords, which are analyzed and ranked according to their relevance for your topic.
You can use this information to create engaging content for your target audience, which will help you achieve better rankings on search engines.
Crayon’s software is a tool that automatically captures and analyzes complete competitive intelligence. It has the ability to analyze data from all areas of a company, not just product performance.
The software has the ability to detect patterns within the data and also provide insights on what competitors are doing well or not so well in a particular area.
Through Crayon, you can get access to all the data that you need in order to stay ahead of your competition – from what keywords they are targeting, who their influencers are, how much money they’re spending on advertising – all in real-time.
Gong is a data analytics platform that helps you take a step back and see the bigger picture. The goal of Gong is to help companies see what their customers are saying about them and how they are interacting with the company.
Gong captures and analyzes customer interactions and alerts you to risks and opportunities across your business.
Here’s how it works:
- Add your websites, apps, chatbots, or social media channels to create a unified view of your customer data across channels.
- Get real-time customer feedback on your website, app, or social media channel in the form of sentiment scores, keywords, phrases, emojis, and more.
ZoomInfo is a leading provider of business information, and Chorus is the leader in Conversation Intelligence. They work together to provide the most comprehensive business data solution on the market today.
Chorus provides Conversation Intelligence solutions that help organizations engage with their customers in natural, human-like conversations.
These solutions are powered by ZoomInfo’s extensive database of more than one billion public records from around the world.
Chorus can help companies who need to improve their customer service, increase sales, or develop new products with conversational data.
Best AI Music Tools
Brain.fm is a website that offers music for sleep, focus, concentration, meditation, and more. The music is specially designed for brainwave patterns to improve concentration and mood.
It is a music service that uses neuroscience to help people focus, sleep, or relax through their custom-created playlists.
Brain.fm’s playlists are personalized for each user and are designed based on the person’s mood and desired goal for listening.
The playlist will adjust as the user progresses through their activity with Brain.fm – from focusing on work tasks to winding down before bedtime with a relaxing playlist of ambient sounds and soothing melodies from around the world.
Best AI Tools for Project Management & Time Management
Tara can be used by any company that needs to manage their product development process, whether they are creating new digital products or updating an existing one.
Tara is one of the best productivity tools for product managers, developers, designers, and other stakeholders to collaborate on software projects.
Tara takes care of the day-to-day tasks that distract team members from the things they need to do most: writing code, designing new features, and collaborating with customers.
Tara’s AI automates these tasks so that team members can focus on what matters most – building great products.
Futurenda is a calendar planner that enables you to manage tasks without spending time. It was designed to manage flexible hours and work from home, while still being able to do time tracking.
Futurenda’s features include:
- Customizable work hours.
- Automatic task management.
- Flexible day planning.
- Calendar integration.
- Tasks reminders.
It is a powerful task management software that will help you plan your day, week, or month as it has the ability to generate tasks, assign them to specific days and remind you at the right time.
Timely is a time tracker software for your computer. It’s easy to use, reliable, and accurate.
Timely is a time-tracking software that can track your time spent in web and desktop apps automatically.
It provides an overview of how much time you spend on different tasks, what apps are the most distracting, what apps are the most productive, and more.
Timely will help you stay focused by showing you how long you have been active in an app or web browser. It will also show the total amount of time that has passed since your last break.
With Trevor, your to-do list syncs with your Google calendar so that you can get your best work done.
It helps you organize projects and tasks, prioritize them, and even work on them.
It has an easy-to-use interface, which allows you to set reminders for upcoming events, meetings, calls, or tasks.
You can also create different “buckets” of time – morning, afternoon, evening – and assign events to them accordingly.
Trevor is a free app available for iOS and Android devices. You can download it from the App Store or Google Play. Great for time tracking!
X.ai is an excellent tool for scheduling appointments. Many of its features are free of charge, and it has a very easy-to-use interface.
You can set up an account on their website in just a few minutes and then add your personal calendar from your email account or from Google Calendar.
The AI tool generates a meeting invitation that includes the availability of both parties, time zone, calendar event details, and even includes what to bring to the meeting.
This service makes it possible for companies to schedule meetings with their clients by themselves without having to hire someone else to do it for them.
The Asta Powerproject product suite is a powerful, yet flexible, project management solution that will help you get your projects done on time and on budget.
It can be used for a wide range of project types and scales.
The Asta Powerproject product suite is a web-based application that allows ambitious and forward-thinking companies to build strategic plans, blending projects with annual goals into one cohesive roadmap.
It lets you manage the complexities of multiple projects at the same time by providing an overview of all your ongoing initiatives in one place.
Time Doctor is an excellent tool for remote employees as well as employees on site. The software helps them stay productive and focused.
It tracks their work time, monitors their activity, and provides detailed reports on their productivity.
This time tracking software is used by companies that have a distributed workforce or need to monitor employees’ activities. It also helps them to provide feedback on how they can improve their productivity and be more efficient at work.
You can also set up alerts for when employees are working too much or not enough. It does not require any installation on the employee’s device.
Best AI Tools for Security and Privacy
Intraspexion is a patented software system for identifying “threats or risks of interest” based on deep learning.
Intraspexion is an AI system that uses patented Deep Learning software to help corporate counsel identify and solve legal issues before they become problems.
It does this by scanning for relevant keywords and phrases, as well as the relationships between them, in order to find potential risks and opportunities.
It has been proven to be highly accurate, with a success rate of over 99%.
Crowdstrike is a cloud-native endpoint security platform that protects endpoints, cloud workloads, identities, and data.
Crowdstrike uses a proprietary agentless architecture to protect endpoints from malware and ransomware without the need for signatures or updates.
The agentless architecture also protects against zero-day exploits by detecting and blocking unknown threats before they can do damage.
In addition to endpoint protection, CrowdStrike provides visibility into the threat landscape with real-time threat intelligence from the world’s largest civilian crowdsourceable threat intelligence network.
This enables customers to identify new attacks as they emerge and respond quickly before damage is done.
Best Transcription Tools
Descript is an AI video transcription tool. It can transcribe videos in real-time, making it easy for viewers to understand the content without having to watch the entire video.
They provide transcriptions for videos in over 30 languages, and they offer a variety of pricing plans: from $0.00 for the first minute to $9.99 per month for unlimited transcription minutes.
It is designed to make it easier for people who are deaf or hard of hearing, or who have difficulty understanding spoken English, to understand what’s happening in a video.
Otter.ai is a digital assistant that takes meeting notes and transcribes the audio recording to text.
It also highlights key points and summarizes the meeting in an email report for all participants.
Otter.ai can be used across all industries, from small businesses to enterprises. It is a great tool for anyone who needs to track their meetings and store information about them in an organized way.
Otter.ai is a personal assistant that takes meeting notes, transcribes the audio recording to text, and summarizes it in an email report for all participants.
Otter has been very helpful for me as a user researcher while doing user testing.
Fireflies.ai is an AI assistant for your meetings. It records, transcribes, and searches across your voice conversations.
It was created to provide a better meeting experience by allowing you to focus on the discussion at hand without having to worry about taking notes or remembering what you talked about in the meeting.
Fireflies can be used in various work settings including businesses, agencies, and specialized teams.
It can be used in the workplace in different ways such as:
- Recording meetings for future reference.
- Searching through past conversations.
- Transcribing voice recordings.
- Organizing meeting agendas.
Fathom is an online meeting recorder that helps you keep track of and share important meeting moments. Those moments can even be sent to your CRM or Slack automatically.
It works in real-time, so you can record anything that happens in the meeting – from what people say to what they gesture. You can also add photos, videos, and audio recordings of the event using Fathom’s native camera or microphone.
It’s a great tool for people who have a hard time focusing on the meeting because they’re taking notes on their laptop or tablet. Fathom lets you focus more on the meeting and less on typing things down.
Best Video Editors and Creation Tools
There are a lot of options when it comes to video creation tools and video editing tools.
Look no further than Podcastle if you want a high-quality tool to create your podcast. With multi-track recording, audio transcription, and text-to-speech capabilities, your podcasts, audiobooks, and educational content will be highly professional.
FlexClip is an online video maker with a user-friendly interface and straightforward tools. Today, millions of people around the world use it to create videos easily for a variety of uses, both business and personal.
If you want to edit, convert, record, compress videos, or remove backgrounds automatically in 5 seconds with one click, FlexClip video editor is also a good alternative.
Pictory is a company that uses artificial intelligence to convert long-form content into short branded videos for social media.
Pictory’s AI-based technology automatically cuts videos into short clips for Instagram stories, Facebook stories, and Snapchat.
The algorithm analyzes the text and video content and then creates a script for the video. The AI can also detect faces in the video and generate a thumbnail image to represent the video on social media.
Synthesia is an AI avatar video company that allows you to create professional AI videos on your own.
It is a one-stop solution for all your AI video needs, with the help of its easy-to-use interface and smart technology.
Synthesia’s AI powered tool enables businesses to create a variety of videos in a matter of minutes by using an avatar or a photo.
The process is simple: upload a video, choose the desired voice, and edit the text to be read aloud.
It also has over 1,000 voiceover artists from around the world who can record any text in their native language.
Toonly is a tool that uses AI to create cartoon videos of people in minutes.
It’s a fun and easy way for anyone to make an animated avatar video of themselves: all you need is a smartphone and record your video.
The app will then use artificial intelligence (AI) to animate your avatar in front of the camera.
The result is a unique cartoon version of you that you can share with friends, family, or followers on social media channels like Facebook, Instagram, or YouTube for any occasion – all from your phone!
Voicemaker is a voiceover generator that uses AI to produce natural-sounding voiceovers.
It can be used in many different areas such as for TV, radio, film, and video games.
Also for businesses who need to create a video for their website or social media channels.
It is designed to make the process of creating a voiceover as easy and intuitive as possible. It has a drag-and-drop interface and offers many different voices and accents to choose from.
Voicemaker is not only easy to use but also very affordable. You can generate your own professional voiceover in just seconds for $5!
My Take: What are the best AI productivity tools?
I believe the best AI-based tools are those that save time and improve efficiency for project management. They can help with tasks such as generating content ideas, scheduling, and automating repetitive tasks.
With that said, the most helpful tools from each category are Copy.ai, Adobe Spark, Yva.ai, SurferSEO, Futurenda, Intraspexion, and Descript as these are AI tools that offer a wide range of services that allow you to manage your business correctly.
Today, artificial intelligence is the key to making our lives easier. We are no longer living in a world where we have to do everything on our own. AI is there to help us with anything that we need help with.
The best AI productivity tools are those that make it easy for you to focus on the task at hand without being distracted by other things around you.
With so many different AI tools out there, it can be difficult to know which one is the best for you. Hopefully, this blog helps you figure out which one is the best for you!