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27 Best Online Coaching Software in 2022

As a coach, you will be working with many clients at the same time. You need to have organized client management software that makes it easy for you to keep track of their progress and help them achieve their goals in a timely manner. In this article, we’ll explore some of the best client management software for coaches that are available on the market right now.

What Are the Best Online Coaching Software?

The best online online coaching software will depend on your specific needs. There are a lot of options out there for the coaching industry. In this article, we’ll take a look at some of the top platforms and their features to help you make an informed decision.

Disclosure: Some of the links in this article may be affiliate links, which provide $$$ to me at no cost to you if you decide to purchase the tool.

Practice Better

Overview

Practice Better is designed for coaches, therapists, and other health professionals who want to better serve their clients. It’s a complete practice management system that makes it easy to book appointments, track client interactions, generate reports, and take advantage of other productivity tools.

Highlights

  • Plan and Recommendations: Create a tailored plan for clients, including dietary, lifestyle, and supplement suggestions.
  • Set up tasks and reminders for both you and your clients.
  •  Create session notes and share documents directly from the portal.
  • Session management: Scheduling sessions and making sure you get paid has never been easier.
  • Instant Messaging and Alerts
  • Fullscript integration so you can connect your supplement store
  • Entire programs can be sold
  • Create client specific plans
  • Resource library and templates you can use with your coaching clients

Pricing

Practice Better offers 5 tiers for all kinds of businesses and prices are affordable considering all its perks.

Bottom Line

Practice Better is a cloud-based coaching software designed specifically for nutritionists, dietitians, nutrition coaches, and other health care professionals who need to manage their client intake forms and book appointments online. 

Healthie

Overview

Healthie is a digital health platform that allows healthcare providers to deliver care more effectively and efficiently. The Healthie platform helps providers collect, analyze, and report patient data in real-time. This data can then be used to drive clinical outcomes and streamline operations.

Highlights

  • Client Engagement Portal: A private online portal that allows clients to access their health records and communicate with their coach. 
  • Electronic Paperwork: Healthie has electronic forms built right into the platform so you can submit paperwork directly from your dashboard. 
  • Scheduling & Appointments: Schedule appointments with clients, view upcoming appointments, and book travel arrangements all from within Healthie’s scheduling feature. 
  • Wellness Programs: Set up wellness programs such as weight loss, energy routines, or smoking cessation classes to help keep your clients on track with their goals. 
  • Telehealth & Webinars: Connect remotely with patients through video chat or webinar sessions and even send them PDFs of your notes after each session! 
  • Billing & Superbills: Create customized billing statements by including extra fields like insurance type or diagnosis codes on each invoice. 
  • Mobile App: Access all of these features from any mobile device.

Pricing

Sign up today for a 14-day free trial and see how Healthie can help you grow your business.

Bottom Line

If you’re looking to offer remote care, Healthie’s telehealth features make it easy to connect with your clients online. With Healthie, you can focus on what you do best – helping your clients improve their health and well-being. 

Paperbell

Overview

Paperbell is shaking up the coaching practice and consulting industry. It’s helping coaches and consultants spend less time on admin work, and more time on the things they love.

It is an easy-to-use tool that helps you track your clients’ stats, manage your team’s schedule, and keep track of your own progress as a coach. Great for business coaches, life coaches, and almost all types of professional coaches.

Highlights

  • Scheduling Software: Schedule appointments with clients using email or phone call reminders.
  • Payment / Checkout / Billing Software: Accept credit cards, PayPal, and other payment methods with one integrated system.
  • Contract / E-Signature Software: Send contracts to clients for signature electronically or have them sign with their fingers on a mobile device.
  • Client Management Dashboard: See the at-a-glance status of all your client’s accounts, including payments received and scheduled appointments.

Pricing

Try Paperbell today by signing up for a free account (no credit card required), and see how it works.

Bottom Line

Paperbell is an online coaching platform that works by putting the future of coaching into the hands of the coach and the people who pay them. Paperbell experiences are focused on exactly what helps coaches get paid and create happy clients.

Trainerize

Overview

Trainerize is perfect for those in the fitness business. If you’re looking for one of the best online coaching platforms and deliver an experience like nothing your clients have ever seen before, then you should check out Trainerize. With fitness, nutrition, and habit-coaching all in one easy-to-use platform, Trainerize makes it easy to deliver an online coaching experience that will wow your clients and help them reach their fitness goals. It’s easy to a create coaching program with this coaching app geared toward fitness businesses.

Highlights

  • Build and manage client databases
  • Track client progress
  • Create training programs
  • Develop nutrition plans
  • Process payments

Pricing

You’ll have full access to all the features and functionality for 30 days here, so you can really get a feel for how it works. Plus, you can cancel anytime during the trial period, so there’s no risk. 

Bottom Line

Trainerize is the ultimate digital fitness ecosystem that combines the best of online training, meal planning, and payment automation into an easy-to-use software solution. It’s like a fitness operation system for your business. Perfect for personal trainers and anyone coaching clients to build fitness businesses.

DrChrono

Overview

Dr Chrono is an electronic health record (EHR) system designed to help clinicians focus on providing care, rather than on administrative tasks. The system includes clinical decision support tools and evidence-based clinical content to help clinicians provide high-quality care.

Highlights

  • Cloud-based EHR with the ability to access it from anywhere on any device (Desktop, Tablet & Mobile)
  • Patient Portal: Patients can securely access their medical records online 24/7
  • Automated Scheduling and Appointment Reminders: Schedule appointments and receive automated reminders via text message or email
  • Medical Billing Automated and Streamlined: Choose between paperless billing or traditional paper bills.
  • Revenue Cycle Management (RCM) is integrated from beginning to end.

Pricing

Click here to fill out a form that will allow you to get a custom quote for your business plus a 30-day free trial!

Bottom Line

Dr Chrono is a cloud-based practice management software that helps coaches and therapists run their businesses more efficiently. It provides built-in scheduling, billing, patient communication, and more. Dr Chrono was designed by doctors for doctors and therapists, so it meets all their needs in one place.

Profi

Overview

Profi is an all-in-one solution for coaches, trainers, consultants, and more. With Profi, you can easily find and book appointments, manage your finances, and get support from a community of professionals. 

Highlights

  • Scheduling and booking: Easily schedule appointments with your clients using their preferred method of communication (phone call, video call, or messenger). 
  • Client tracking so you don’t have do it manually
  • Secure video calls and messaging: Communicate with your clients through secure video calls and messaging in one place. 
  • Convenient forms: Collect data from customers in the most reliable way possible while keeping it understandable to anyone who uses the platform.

Pricing

Whether you run your business on your own, a small or a big team, there is a pricing option for you. Get started today and see the difference Profi can make in your business.

Bottom Line

In a nutshell, Profi is great for professionals who are constantly on the move. Whether you’re someone who works from multiple locations or someone looking to step up their business skills, it’s got you covered.

HoneyBook

Overview

HoneyBook is the ultimate business management toolkit. With everything you need to get the job done, from project management and bookkeeping to client management and invoicing, it’s the perfect way to keep your business organized and running like a well-oiled machine. Not to mention, you can get paid faster and easier with HoneyBook’s integrated payment processing. Consider HoneyBook to help grow your online coaching business.

Highlights

  • Create, send, track and manage proposals all in one place.
  • Automatically sync contracts and agreements with clients through our online signature technology.
  • Create customized workflows to streamline your team’s processes.
  • Manage all your client communication in one place – from scheduling meetings to sending receipts and follow-up notes.
  • Get paid faster with secure payment processing.

Pricing

Get started with HoneyBook today for a 7-day free trial and see how much easier business can be!

Bottom Line

HoneyBook is the ultimate tool for businesses of all sizes. From managing projects and booking clients to sending invoices and getting paid, HoneyBook has everything you need to get the job done. And because it’s all in one place, you’ll save time and stay organized, so you can focus on what you do best. 

Bitrix 24

Overview

Bitrix24 is a powerful, self-hosted online coaching software that gives you full control over your data and source code. With its wide range of features and tools, It is perfect for businesses of all sizes. From small businesses to enterprise organizations, Bitrix24 has the tools you need to run your business effectively.

Highlights

Bitrix24 is a cloud-based customer relationship management (CRM) software. It offers a wide range of features for sales, marketing, project management, and customer support.

In addition to traditional CRM tools and processes, Bitrix24 provides tools for collaboration, communication, and analytics. If you wanted a CRM for coaches, Bitrix24 is a top notch CRM software tool.

Pricing

You can give Bitrix24 a try by signing up for free here. You might just find that it’s the only ecosystem you need.

Bottom Line

Whether you’re a small business or a large enterprise, Bitrix24 can replace a multitude of services and apps with a single ecosystem for your business to work in. And because all tools are integrated into one platform, you’ll save time and money by not having to switch between different apps. 

Satori

Overview

Satori is an all-in-one coaching platform that gives you everything you need to launch or grow your online coaching business. From a customizable coaching platform to CRM and marketing tools, Satori has everything you need to run your business easily.

Highlights

  • Create signature coaching packages: with custom pricing tiers, pricing pages, and more.
  • Customized Proposals: Let clients choose the right package that fits their needs and budget by creating custom proposals tailored to each client’s requirements.
  • Group Sessions: Create group based coaching programs to share content or training with multiple clients at once. This feature is ideal for coaches who want to collaborate on projects together or offer group discounts on bulk purchases of training materials or products.
  • Automated Client Enrollment: Automatically enroll new clients into your program after they sign up for a free consultation session with you using their automated follow-up emails feature. 
  • Billing automation, integrated calendar, time zone conversion, and many other tools!

Pricing

Satori is great if you need tools to get your business off the ground or take it to the next level. Sign up for a free trial here.

Bottom Line

As a CRM for coaches, Satori can help you launch or grow your coaching business. Satori has everything you need. They provide top-notch resources and support so you can succeed in your business endeavors.

Nudge Coach

Overview

The Nudge Coach platform makes it easy for you to simplify your workflows, organize program content, and manage your team’s progress. With Nudge Coach, you can easily deliver high-quality coaching and development programs that will help your team reach its full potential.

Highlights

  • Progress tracking of the client’s progress
  • Community building to create group based coaching programs
  • Communicate with you and others in their community
  • Automated communication features
  • Client coach connection
  • Session scheduling
  • Group coaching

Pricing

If you’re looking for a way to help improve your coaching business, consider signing up for Nudge Coach here and try it for free!

Bottom Line

Overall, Nudge Coach delivers a complete experience for the modern coach looking to offer their clients a safe and effective method to monitor their progress, localize accountability, and much more. The app is secure and easy to use, with an incredibly beneficial white label platform that will allow the app to scale with its users even further. 

MBody360

Overview

The MBODY360 platform and mobile app give health practitioners powerful tools to help them improve patient care. The HIPAA-compliant platform provides secure access to patient data, and the mobile app allows practitioners to view data from anywhere. 

With these tools, practitioners can more easily identify and track trends in patient health, and make more informed decisions about care.

Highlights

The MBody360 platform is a web-based portal, a mobile app (iOS and Android) and an all-in-one software for the health, fitness and wellness industry.

The platform features HIPAA-compliant web-based portal for practice/practitioners and mobile client app (iOS and Android). It’s an intuitive practice dashboard and library of done-for-you nutritional plans. It also includes tracking for sleep, nutrition, supplementation, meditation, condition, body metrics/vitals.

The MBody360 platform is secure video conferencing and chat messaging which allows you to connect with your clients from anywhere at anytime. You can now easily send reminders, send invoices, share files, and much more!

Pricing

With affordable annual and monthly plans, you can get started today by clicking this link!

Bottom Line

The software platform advancements in healthcare technology have been swift and steady. The emergence of health coaching is a natural progression of technology that helps people achieve their health and wellness goals, and MBODY360 is a great solution as your business thrives in this new trend.

Quenza

Overview

Quenza has an intuitive interface and powerful features that makes it easy to keep your clients engaged, informed, and involved in their own care. Whether you’re looking to save time or improve your client outcomes, Quenza is an excellent coaching platform.

Highlights

Quenza is one of the top coaching programs because it has a vast library of activities and pathways, but what makes it really stand out is the way you can customize everything.

You can choose your preferred language, set up groups, and even track your client’s results with this easy-to-use system.

Quenza also has a built-in secure messenger that you can use to communicate with your clients and groups.

The platform is completely white label, so you can customize everything from the name of the company to the look and feel of the website.

Pricing

Depending on the country you live in, the services available to you may vary. Contact customer support for more information on what services are available in your area.

Bottom Line

Quenza equips you with everything you need to create the life and business of your dreams, including the tools to attract more clients, manage them efficiently, keep track of their progress and results, and build a professional brand.

TrueCoach

Overview

TrueCoach integrates your training, nutrition, and lifestyle business with efficient and fully-featured SaaS software to help you rapidly increase revenue and scale clients.

Highlights

TrueCoach’s client management software helps you track your clients’ progress, schedule workouts and send automated notifications. The nutrition tracking software makes it easy to set goals for your clients and measure their results over time.

TrueCoach’s workout builder lets you customize exercise programs by selecting from their library of exercises, adding warm-up sets, choosing weight loads, and more. The program builder also allows you to create custom workouts based on the goals of each individual client. You can even assign high-level macro goals like “increase muscle mass” or “lose 20 pounds” and watch them progress over time!

Pricing

TrueCoach comes in four tiers starting with The Xplorer Plan (free). You can start with any tier and upgrade later if you need more features.

Bottom Line

If you’re a personal trainer, TrueCoach is the perfect platform to help you train your clients online. With its powerful tools and features, you can easily create custom workout and nutrition programs, track progress, and more. Plus, TrueCoach is always updating its platform to ensure that you have the latest and greatest tools at your disposal. So if you’re looking for a top-notch online training solution, TrueCoach is the way to go.

CoachesConsole

Overview

The Coaches Console is an essential tool for automating and streamlining your business processes. With it, you can manage your marketing, from writing content to enrollment, onboarding, and billing effortlessly. This makes your business more efficient and enables you to focus on your core goals.

Highlights

The Coaches Console allows you to create your own professional coaching website and build a private client portal. You can also manage your clients, schedule meetings, send emails, and more.

The platform offers a ton of preloaded templates to help you get started quickly. The company has also built an extensive library of courses and content that you can use to deliver high value to your clients.

The Coaches Console is mobile-ready and comes with security measures in place to protect your business. You’ll also have access to 24/7 support through phone or chat if you need help getting started with the platform.

Pricing

The Coaches Console also offers a 30-day free trial and 100% money-back guarantee and no hidden fees or contracts.

Bottom Line

The Coaches Console is a powerhouse of client management, accounting, and more. It’s also packed with features that will make your life as a coach so much easier. So if you’re still stuck with spreadsheets or messy methods of keeping your client information in order, we highly recommend giving it a try.

My Coach Office

Overview

My Coach Office is a complete coaching management software that gives you the power to manage your business, your clients, and your finances all in one place. With My Coach Office, you can easily keep track of your coaching sessions, manage your client relationships, and track your finances so that you can focus on what’s important – delivering an amazing coaching experience for your clients.

Highlights

My Coach Office has a built-in email feature that allows you to send out bulk emails to your clients and save time by scheduling them to be sent at a later date. The invoicing system is also easy to use and generates professional looking invoices in seconds.

You can keep track of how much time you spend with each client, their progress, earnings, and more.

Pricing

My Coach Office offers three different plans with several features. Try My Coach Office’s Basic plan for free today!

Bottom Line

My Coach Office best fits your needs as it has all the features you need in order to make your coaching business profitable, plus it is affordable, easy to use, and will most likely exceed all of your expectations if not, they have an excellent customer support team that will answer to all your inquiries and help you immediately.

Coaching Loft

Overview

Coaching Loft is a client management software built for coaches and managers. It enables coaches to intuitively deliver a fluent coaching experience, from coaching sessions management to capturing client insights and delivering personalized content.

Highlights

  • One central dashboard for easy coaching business management.
  • Automated session logging and management.
  • Appointment scheduling.
  • Client actions tracking.
  • Goal and milestone setting.
  • Coaching package and agreement management tools. 

Pricing

Coaching Loft offers solutions depending on your business’ size. Sign up to book a free demo today!

Bottom Line

With its central dashboard, you can easily keep track of your appointments, session logs, and client actions. Plus, its automated session logging and management make it a breeze to stay organized. 

CoachAccountable

Overview

Coaches use CoachAccountable to manage client communications and payments, send out invoices, schedule appointments, track sessions, and more – all in one place!

Highlights

CoachAccountable is a powerful client management software for coaches and their clients. It allows you to manage client contact information, schedule appointments, track progress and send reminders, generate invoices and payments, track your team’s performance, create courses and guides for your clients, manage your team members’ performance, and much more.

Pricing

Their pricing system is based on your number of clients. This means that if you’re looking to serve more people, then CoachAccountable will cost less per client than other systems. Try your best option using this link!

Bottom Line

With CoachAccountable, you can get rid of all the paperwork that comes with running your business. You’ll spend less time on admin tasks and more time doing what you love — working with your clients.

Coach Catalyst

Overview

Coach Catalyst is an all-in-one client management platform built specifically for coaches, gym owners, personal trainers, therapists, and consultants to help them manage their clients and grow their business.

Highlights

Client Results: You’ll get a summary of all your clients, including their age, weight, and goals. You can also keep track of their progress over time.

Content and Programs: Coach Catalyst has a library full of workouts, exercises, training plans, and more. Create custom programs for each client based on their needs or use one of the pre-made ones that work well for most people.

Create Workouts: You can plan out your own workouts or choose from thousands of pre-built options in the library. 

Communication: communicate with your clients through email or text messaging. You can also set up group chats as a community (like social media!) so everyone can talk together about their fitness goals and stay motivated throughout their journey toward success!

Pricing

Coach Catalyst has a free 14-day trial period, which allows you to try out all of the features before signing up for a paid subscription plan.

Bottom Line

Coach Catalyst makes it easy to manage clients, create proposals, track time and billing, invoice clients, and much more.

The platform is designed to help you focus on providing value to your clients by automating the administrative tasks that take up so much of your time.

Simple Practice 

Overview

Simple Practice is a cloud-based practice management solution for all kinds of health professionals. It allows you to manage all aspects of your business from one central location. The software comes with dozens of features including online scheduling, billing, appointment reminders, and more.

Highlights

  • Communication and appointment scheduling through a secure HIPAA-compliant online portal
  • Scheduling service that allows you to send reminders and schedule appointments on your own terms
  • Billing system with automated insurance claims to file, so you never have to worry about missing a payment again!

Pricing

Setting up Simple Practice is super easy. The first step is to sign up for a 30-day free trial and upgrade anytime!

Bottom Line

Simple Practice is one of the most versatile and affordable platforms on the market, making it perfect for coaches of any experience level. It has everything you need in an easy to use interface to run an efficient practice, including insurance billing and electronic claims submission.

PTEnhance

Overview

PTEnhance is an all-in-one coaching software solution designed specifically for personal trainers and health businesses. From scheduling and client management to nutrition tracking and workout ideas, PTEnhance has everything you need to run your business smoothly and efficiently. Plus, its affordable price makes it a great value for any budget-conscious business owner.

Highlights

With PTEnhance you can set up an online store where customers can purchase products directly from your website, pay invoices, and manage their accounts in one place. The coaching software also offers educational programs that will teach you how to use the platform more effectively so that you can grow your business faster.

Pricing

PTEnhance is a cost-effective solution that helps trainers and businesses save time and money. You can get start your 30-day free trial here!

Bottom Line

PTEnhance is the most comprehensive software for business professionals and fitness coaches. It offers everything from appointment scheduling and payroll to customer support and marketing tools.

The platform allows you to see all your leads, clients, and prospects in one place so you can build relationships with them more effectively.

Additional Helpful Tools for Coaching

In this modern world of technology, there are now many tools for coaches to help them streamline their business and be more efficient. You can use several tools that will get the job done at a fraction of the price. 

Some of these tools are:

Airtable

Airtable is a tool for organizing information. It’s like having a spreadsheet on steroids, but without any of the limitations, you might expect from such an app.

Calendly

Calendly makes it easy to schedule meetings, so that you never have to worry about missing an appointment again!

Typeform

Typeform is a popular survey tool that many coaches use to gather client feedback. You can ask multiple questions at once, and then display only certain ones based on the answer given by the respondent.

Zoom

Zoom is the leading app for video meetings. It’s convenient and affordable, which makes it a great option for anyone who needs to make frequent calls.

Zapier

Zapier is an automation tool that allows you to connect different web apps and automate repetitive tasks. It’s an excellent choice for coaches because it can help you save time on tedious tasks, like updating your CRM or sending email reminders.

What tools do life coaches use?

Some of the most useful are HoneyBook, Satori, Coaching Loft, My Coach Office, and Paperbell.

What tools do health coaches use?

For this industry, we highly recommend Practice Better, Get Healthie, Bitrix24, PTEnhance, Simple Practice, and Dr Chrono.

What Is Client Management Software?

Client management software is a tool that helps coaching services businesses to organize, manage and grow their client base. A client management system can help you attract new potential clients, track their progress through the sales funnel, and optimize your marketing efforts based on past experiences.

Wrap Up

Client management software for coaches is an important part of a customer-centric work culture. It would help you to grow your business, create better customer experiences, streamline your day-to-day tasks, and more. In fact, the most successful coaches tend to get more clients by using coaching software like these – their ability to streamline and engage in follow-up allows them to dominate their competitors.

Are you looking for a new approach to accessing holistic health and wellness support?

I partner with Barefoot Youth and we offer services that are customized to unleash true potential and help you reclaim your power to be well. Using the contact option on the Barefoot Youth website, you can receive a free action plan! 

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